FREIGHT INVOICE AUTOMATION
LLMs hallucinate tracking numbers.
BPOs don't scale with quality.
We built something different.
DocuAudit combines carrier-specific extraction templates with evidence-required AI—so every PRO number, every charge, every total is provable. Scale your invoice processing without scaling your errors.
- Carrier detection routes invoices to format-specific templates
- Confidence scoring: auto-approve, review, or escalate
- Click any extracted field to see its source in the PDF
- Your invoice data is never used to train models
↓ Built for freight audit operations processing 10K+ invoices/month
Color-coded provenance
THE FREIGHT AUDIT PROBLEM
You have three bad options
SCALE WITH BPOs
- Labor costs scale linearly with volume
- Quality degrades under pressure
- Constant retraining for new formats
- 5-7 minutes per invoice page
TRY GENERIC AI
- Black-box extraction with no audit trail
- Hallucinated tracking numbers
- Confidence scores without evidence
- Model drift over time
BUILD IN-HOUSE
- 12-18 month development timeline
- Ongoing maintenance burden
- Still need carrier-specific logic
- Engineering resources diverted
Meanwhile, your auditors spend 60% of their time on data entry instead of finding overcharges.
There's a fourth option.
Carrier-Aware Extraction
Format-specific templates per carrier
Evidence-Linked Provenance
Every field traces to source text
Confidence-Gated Routing
Auto-approve, review, or escalate by threshold
Deterministic-First
Same PDF = same output, every time
Reconciliation Built-In
Charges validated against invoice total
No Data Training
Your invoices never train our models
WHY DOCUAUDIT
Built for freight audit operations that need accuracy, auditability, and the ability to prove every number.
Carrier-Native Extraction
Templates built for freight invoice formats
PRO numbers, BOLs, accessorials, multi-shipment structures—extracted using carrier-specific templates, not generic document parsing.
Exception-First Workflow
Confidence scoring routes invoices intelligently
Auto-approve high-confidence extractions. Route uncertain fields to review. Escalate complex cases. Your team focuses on exceptions, not data entry.
Audit-Grade Traceability
Every value links to its source
Click any extracted field to see exactly where it came from in the original PDF. Color-coded by field type for instant visual verification.
HOW WE'RE DIFFERENT
We're not another LLM wrapper.
We're not another BPO.
| Aspect | Traditional BPO | Generic AI / IDP | DocuAudit |
|---|---|---|---|
| Extraction Method | Manual keying in offshore centers | LLM-based extraction | Carrier-aware template extraction |
| Speed & Consistency | 5-7 min/page, error-prone | Fast but unpredictable | Fast AND reproducible |
| Scaling Behavior | More volume = more headcount | More volume = more hallucination risk | More volume = same accuracy |
| Audit Trail | None | Confidence scores only | Field-level source provenance |
| Carrier Format Changes | Requires staff retraining | Causes extraction degradation | Template update, no retraining |
| Data Privacy | Handled by third-party labor | May train on your data | Never used for model training |
HOW IT WORKS
From inbox to ERP export—with full audit trail at every step.
Ingest
Upload PDFs—text or scanned, any carrier format.
Detect
Identify carrier from invoice signatures and route to the right template.
Extract
Apply carrier-specific template. Extract header, shipments, and charges.
Validate
Reconcile charges against total. Apply business rules. Flag exceptions.
Review
Human-in-the-loop for flagged items. Full traceability to source.
Export
Your format, your ERP, your rules. CSV, Excel, JSON, XML.
Ingest
Upload PDFs—text or scanned, any carrier format.
Detect
Identify carrier from invoice signatures and route to the right template.
Extract
Apply carrier-specific template. Extract header, shipments, and charges.
Validate
Reconcile charges against total. Apply business rules. Flag exceptions.
Review
Human-in-the-loop for flagged items. Full traceability to source.
Export
Your format, your ERP, your rules. CSV, Excel, JSON, XML.
CARRIER-SPECIFIC EXTRACTION
Generic document AI treats every PDF the same.
DocuAudit doesn't.
We analyze your carrier mix and build extraction templates specific to each format—so a UPS invoice is processed differently than a FedEx invoice.
YOUR CARRIERS
UPS, FedEx, DHL, LTL...
CUSTOM TEMPLATES
Format-specific extraction
CONSISTENT OUTPUT
Same PDF = same result
When carrier formats change, we update templates—not retrain models. This means no accuracy degradation, no drift, and no surprises.
Templates available for major carriers
INTELLIGENT EXCEPTION HANDLING
Not every invoice needs human review
Confidence scoring routes invoices to the right path—auto-approve the easy ones, focus your team on the exceptions.
ALL INVOICES
Uploaded for processing
CONFIDENCE SCORING
Field-level extraction confidence
HIGH (>95%)
AUTO-APPROVE
No human touch required. Extraction meets confidence threshold.
MEDIUM (80-95%)
REVIEW QUEUE
Junior reviewer verifies flagged fields. Quick validation.
LOW (<80%)
ESCALATION
Senior analyst handles complex cases. Full manual review.
Thresholds are configurable. You define what "high confidence" means for your operation.
EVERY NUMBER IS DEFENSIBLE
When a shipper asks "prove this charge", you click one button.
Every extracted field links directly to its source in the original document. No guessing, no searching—instant verification.
- Click any field to jump to its source in the original document
- Color-coded by field type for instant visual verification
- Extraction method logged (pattern match, validation rule, AI inference)
- Complete audit trail for compliance reporting
YOUR DATA STAYS YOURS
A different approach to document intelligence
We do NOT train models on your invoice data
Your data is never used to improve extraction for others
Templates are configuration, not learned behavior
Same PDF + same template version = same output, always
Unlike AI systems that improve by training on customer data, DocuAudit uses deterministic templates built specifically for each carrier format. This means your confidential invoice data never leaves your control—and extraction behavior is predictable and auditable.
Learn more about our security approachSecurity & Compliance
Aligned with ISO 27001/SOC 2 principles. Designed for enterprise security requirements.
Multi-tenant isolation
Data is segregated by company with strict access controls.
Role-based access control
Granular permissions ensure users only see what they need.
Comprehensive audit logging
Every action is logged and traceable for compliance.
Encrypted data storage
All data encrypted at rest and in transit.
Secure API authentication
JWT-based authentication with secure token handling.
Minimal telemetry
No PII in error tracking. Your data stays private.
Compliance documentation and control mapping available on request.
Visit our Trust CenterExport to Any ERP
Custom field mapping per carrier. Configure export layouts once, then generate files in your exact format every time.
Enterprise integrations via REST API for automated workflows.
Configure field mapping per carrier to match your ERP requirements.
ROI CALCULATOR
Calculate Your Savings
See how much time and money you could save with automated freight invoice processing.
Your Current Volume
Estimated Savings
Estimates based on industry averages. Actual savings vary based on invoice complexity, carrier mix, and current processes.
PROOF OF CONCEPT PROGRAM
We don't do generic demos.
We do custom proof of concepts with your data.
CARRIER ANALYSIS
Analyze your invoice volume by carrier, identify highest-priority formats for template development.
CUSTOM TEMPLATE DEVELOPMENT
Build extraction templates for your 3-5 highest-volume carriers, tuned to their specific formats.
ACCURACY ASSESSMENT
Process a statistically significant sample. Deliver field-level accuracy metrics with evidence.
COMPARISON REPORT
Side-by-side analysis: DocuAudit output vs. your current extraction. Clear, quantified results.
Timeline
2-3 weeks
Ideal for
10K+ invoices/month
No commitment required. We'll evaluate fit before starting.
FREQUENTLY ASKED QUESTIONS
Questions from freight audit professionals
Ready to automate your freight audit?
We respond within 24 hours. Schedule a call for this week.